Stop Manually Keying Invoices, Orders, and Reports Into Your ERP

AI workflow automation uses document extraction, intelligent data routing, and automated approval logic to eliminate manual data entry in manufacturing and distribution operations. Uptimize Solutions deploys AI automation for AP invoice processing, order entry, approval workflows, quality checks, and operational reporting — typically eliminating 1–2 FTE of manual work within 4–8 weeks.

We build AI automations that handle the repetitive data work your team does every day -- invoice processing, order entry, approval routing, quality logging, and reporting. It all connects directly to your ERP, whether that's Epicor P21, SAP, NetSuite, Sage, or Dynamics. Your people review exceptions and focus on work that matters.

Book a Free Workflow Audit

What We Automate

Specific, high-ROI automations for manufacturers, distributors, and operations-heavy businesses

Invoice & AP Processing

AI captures invoice data from emails and PDFs, matches against POs and receiving, codes GL accounts, and posts to your ERP. One client reduced AP processing time by 85%. See how we cut manual AP processing by 85% for a $38M distributor →

Order Entry Automation

Orders arrive by email, PDF, or customer portal. AI extracts line items, validates against your catalog, and stages them in your ERP for review before posting. No more manual re-keying. See how we eliminated manual order entry for a building materials distributor →

Approval Routing

Automated routing for POs, quotes, price overrides, credit memos, and exceptions. Rules-based workflows that escalate, notify, and log every decision with a full audit trail.

Quality Check & Compliance

Automate inspection logging, non-conformance routing, and compliance documentation. Tie quality data back to production orders and vendor records in your ERP.

Operational Reporting

Auto-generated reports pulling from your ERP, warehouse, and production systems. Daily shipment summaries, margin reports, inventory snapshots -- delivered on schedule without anyone building them manually.

Document & Data Extraction

Pull structured data from BOLs, packing slips, COAs, spec sheets, and other trade documents. Route extracted data into the right system fields automatically.

How We Build and Deploy Automations

We start with the workflow that costs you the most time, prove the value, then expand.

  • 01 Workflow Audit & ROI Analysis

    We map your current process step by step -- who touches it, how long each step takes, where errors happen, and what systems are involved. Then we identify the automation with the highest ROI and build a clear scope and timeline.

  • We build the automation and connect it to your ERP and other systems through APIs, database integrations, or middleware. Everything gets tested with your real data and real edge cases before going live. Your IT team has full visibility throughout.

  • We deploy with human-in-the-loop review so your team stays in control. Once the first automation is running and delivering results, we identify the next highest-impact workflow and repeat the process.

 

Real Outcomes for Operations Teams

These are the measurable results our clients see after deploying AI workflow automation

85% Reduction in AP Processing Time

Invoices that used to take 15-20 minutes of manual keying now flow through capture, matching, and coding automatically. Your AP team handles exceptions, not data entry.

Eliminated FTE of Manual Work

Most clients redeploy the equivalent of 1-2 full-time employees worth of repetitive data entry into higher-value work -- without laying anyone off.

Fewer Errors, Better Data

Manual keying causes typos, transposed numbers, and missed line items. Automated extraction and validation catches errors before they hit your ERP, improving data quality downstream.

Faster Processing, Same Headcount

Orders, invoices, and approvals move through your operation in minutes instead of hours or days. You scale throughput without scaling payroll.

Systems We Work With

Our automations connect to the ERP and business systems manufacturers and distributors actually run

SAP

Oracle

Epicor P21

Infor

NetSuite

Sage

Microsoft Dynamics

QuickBooks

Industry-Specific ERPs

We also integrate with CRM, WMS, EDI, and other operational systems your business depends on. If it has an API or database, we can connect to it.

AI Workflow Automation FAQ

Common questions from operations leaders evaluating automation

  • What types of tasks can AI automation handle?

    We automate AP invoice processing, purchase order entry, sales order entry from email/EDI/ecommerce, approval routing, quality documentation, and operational reporting. If your team is re-keying data between systems or manually processing documents, we can likely automate it.

  • Most AI workflow automations are live within 4–8 weeks. We start with a "shadow mode" where the automation runs alongside your team to verify accuracy before going fully live.

  • Costs vary based on complexity, but a targeted automation like AP invoice processing typically starts in the $10,000–$25,000 range. Most clients see ROI within 3–6 months through reduced labor costs and fewer errors.

  • No. We integrate with your existing ERP — Epicor P21, SAP, Oracle NetSuite, Sage, Microsoft Dynamics, and others. AI automation sits on top of your current systems, not instead of them.

  • Exceptions get flagged for human review. The AI learns from corrections over time. In our P21 invoice automation deployment, 85% of invoices were processed automatically — the remaining 15% were flagged for manual review, which is still dramatically less work than processing 100% manually.

See AI Automation in Action

Real projects with measurable results for manufacturers and distributors

Epicor P21 Invoice Automation

AI-powered invoice processing for a distributor on Epicor P21. Reduced AP processing time by 85% and eliminated a full-time position worth of manual data entry.

Multi-System Integration & Automation

Connected ERP, CRM, warehouse, and phone systems for a manufacturer, eliminating manual data entry across the entire order-to-cash workflow.

Not ready to talk yet? Try our free AI ROI Calculator to estimate what automation could save your business.

Find Out Which Workflow to Automate First

In a 30-minute workflow audit, we'll map your highest-volume manual processes, identify the one with the best ROI, and show you exactly how the automation would work with your current systems. No pitch deck -- just a practical conversation about your operations.

Book a Free Workflow Audit